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| While these commands are designed primarily for Microsoft Office Suite, you will find that many work in other programs as well. The Cut, Copy, and Past command, for example, is the same in virtually every software package created for all Windows Operating Systems. Some of the earlier version shortcuts, i.e. 2000, 2003 may not work the same for 2007. |
KEYBOARD SHORTCUT KEYS
All Caps |
CTRL+SHIFT+A |
Annotation |
ALT+CTRL+M |
App Maximize |
ALT+F10 |
App Restore |
ALT+F5 |
Apply Heading1 |
ALT+CTRL+1 |
Apply Heading2 |
ALT+CTRL+2 |
Apply Heading3 |
ALT+CTRL+3 |
Apply List Bullet |
CTRL+SHIFT+L |
Auto Format |
ALT+CTRL+K |
Auto Text |
F3 or ALT+CTRL+V |
| Beginning of line | Home key |
| Beginning of current paragraph | Ctrl + up arrow |
| Beginning of previous paragraph | Ctrl + up arrow twice |
| Beginning of next paragraph | Ctrl + down arrow |
Bold |
CTRL+B or CTRL+SHIFT+B |
Bookmark |
CTRL+SHIFT+F5 |
Browse Next |
CTRL+PAGE DOWN |
Browse Previous |
CTRL+PAGE UP |
Browse Select Sub Menu |
ALT+CTRL+HOME |
Cancel |
ESC |
Center Paragraph |
CTRL+E |
Change Case |
SHIFT+F3 |
Char Left |
LEFT |
Char Left Extend |
SHIFT+LEFT |
Char Right |
RIGHT |
Char Right Extend |
SHIFT+RIGHT |
Clear |
DELETE |
Close or Exit |
ALT+F4 |
Close Pane |
ALT+SHIFT+C |
Column Break |
CTRL+SHIFT+ENTER |
Column Select |
CTRL+SHIFT+F8 |
Copy |
CTRL+C or CTRL+INSERT |
Copy Format |
CTRL+SHIFT+C |
Copy Text |
SHIFT+F2 |
Create Auto Text |
ALT+F3 |
Customize Add Menu |
ALT+CTRL+= |
Customize Keyboard |
ALT+CTRL+NUM + |
Customize Remove Menu |
ALT+CTRL+- |
Cut |
CTRL+X or SHIFT+DELETE |
Date Field |
ALT+SHIFT+D |
Delete Back Word |
CTRL+BACKSPACE |
Delete Word |
CTRL+DELETE |
Dictionary |
ALT+SHIFT+F7 |
Do Field Click |
ALT+SHIFT+F9 |
Document Close |
CTRL+W or CTRL+F4 |
Document Maximize |
CTRL+F10 |
Document Move |
CTRL+F7 |
Document Restore |
CTRL+F5 |
Document Size |
CTRL+F8 |
Document Split |
ALT+CTRL+S |
Double Underline |
CTRL+SHIFT+D |
End of Column |
ALT+PAGE DOWN |
End of Column |
ALT+SHIFT+PAGE DOWN |
End of Document Extend |
CTRL+SHIFT+END |
End of Documentument |
CTRL+END |
End of Line |
END |
End of Line Extend |
SHIFT+END |
End of Row |
ALT+END |
End of Row |
ALT+SHIFT+END |
End of Window |
ALT+CTRL+PAGE DOWN |
End of Window Extend |
ALT+CTRL+SHIFT+PAGE DOWN |
Endnote Now |
ALT+CTRL+D |
Extend Selection |
F8 |
Field Chars |
CTRL+F9 |
Field Codes |
ALT+F9 |
Find |
CTRL+F |
Font |
CTRL+D or CTRL+SHIFT+F |
Font Size Select |
CTRL+SHIFT+P |
Footnote Now |
ALT+CTRL+F |
Go Back |
SHIFT+F5 or ALT+CTRL+Z |
Go To |
CTRL+G or F5 |
Grow Font |
CTRL+SHIFT+. |
Grow Font One Point |
CTRL+] |
Hanging Indent |
CTRL+T |
Header Footer Link |
ALT+SHIFT+R |
Help |
F1 |
Hidden |
CTRL+SHIFT+H |
Hyperlink |
CTRL+K |
Indent |
CTRL+M |
Italic |
CTRL+I or CTRL+SHIFT+I |
Justify Para |
CTRL+J |
Left Para |
CTRL+L |
Line Down |
DOWN |
Line Down Extend |
SHIFT+DOWN |
Line Up |
UP |
Line Up Extend |
SHIFT+UP |
List Num Field |
ALT+CTRL+L |
Lock Fields |
CTRL+3 or CTRL+F11 |
Macro |
ALT+F8 |
Mail Merge Check |
ALT+SHIFT+K |
Mail Merge Edit Data Source |
ALT+SHIFT+E |
Mail Merge to Document |
ALT+SHIFT+N |
Mail Merge to Printer |
ALT+SHIFT+M |
Mark Citation |
ALT+SHIFT+I |
Mark Index Entry |
ALT+SHIFT+X |
Mark Table of Contents Entry |
ALT+SHIFT+O |
Menu Mode |
F10 |
Merge Field |
ALT+SHIFT+F |
Microsoft Script Editor |
ALT+SHIFT+F11 |
Microsoft System Info |
ALT+CTRL+F1 |
Move Text |
F2 |
New |
CTRL+N |
Next Cell |
TAB |
Next Field |
F11 or ALT+F1 |
Next Misspelling |
ALT+F7 |
Next Object |
ALT+DOWN |
Next Window |
CTRL+F6 or ALT+F6 |
Normal |
ALT+CTRL+N |
Normal Style |
CTRL+SHIFT+N or |
| One character to left | Left arrow |
| One character to right | Right arrow |
| One line up | Up arrow |
| One line down | Down arrow |
| One line down | Down arrow |
| One word to left | Ctrl + left arrow |
| One word to right | Ctrl + right arrow |
Open |
CTRL+O or CTRL+F12 or ALT+CTRL+F2 |
Open or Close Up Paragraph |
CTRL+0 |
Other Pane |
F6 or SHIFT+F6 |
Outline |
ALT+CTRL+O |
Outline Collapse |
ALT+SHIFT+- or ALT+SHIFT+NUM - |
Outline Demote |
ALT+SHIFT+RIGHT |
Outline Expand |
ALT+SHIFT+= |
Outline Expand |
ALT+SHIFT+NUM + |
Outline Move Down |
ALT+SHIFT+DOWN |
Outline Move Up |
ALT+SHIFT+UP |
Outline Promote |
ALT+SHIFT+LEFT |
Outline Show First Line |
ALT+SHIFT+L |
Overtype |
INSERT |
Page |
ALT+CTRL+P |
Page Break |
CTRL+ENTER |
Page Down |
PAGE DOWN |
Page Down Extend |
SHIFT+PAGE DOWN |
Page Field |
ALT+SHIFT+P |
Page Up |
PAGE UP |
Page Up Extend |
SHIFT+PAGE UP |
Paragraph Down |
CTRL+DOWN |
Paragraph Down Extend |
CTRL+SHIFT+DOWN |
Paragraph Up |
CTRL+UP |
Paragraph Up Extend |
CTRL+SHIFT+UP |
Paste |
CTRL+V or SHIFT+INSERT |
Paste Format |
CTRL+SHIFT+V |
Prev Cell |
SHIFT+TAB |
Prev Field |
SHIFT+F11 or ALT+SHIFT+F1 |
Prev Object |
ALT+UP |
Prev Window |
CTRL+SHIFT+F6 or ALT+SHIFT+F6 |
CTRL+P or CTRL+SHIFT+F12 |
|
Print Preview |
CTRL+F2 or ALT+CTRL+I |
Proofing |
F7 |
Redo |
ALT+SHIFT+BACKSPACE |
Redo or Repeat |
CTRL+Y or F4 or ALT+ENTER |
Repeat Find |
SHIFT+F4 or ALT+CTRL+Y |
Replace |
CTRL+H |
Reset Char |
CTRL+SPACE or CTRL+SHIFT+Z |
Reset Para |
CTRL+Q |
Revision Marks Toggle |
CTRL+SHIFT+E |
Right Paragraph |
CTRL+R |
Save |
CTRL+S or SHIFT+F12 or ALT+SHIFT+F2 |
Save As |
F12 |
Select All |
CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5 |
Select Table |
ALT+CLEAR (NUM 5) |
Show All |
CTRL+SHIFT+8 |
Show All Headings |
ALT+SHIFT+A |
Show Heading1 |
ALT+SHIFT+1 |
Show Heading2 |
ALT+SHIFT+2 |
Show Heading3 |
ALT+SHIFT+3 |
Show Heading4 |
ALT+SHIFT+4 |
Show Heading5 |
ALT+SHIFT+5 |
Show Heading6 |
ALT+SHIFT+6 |
Show Heading7 |
ALT+SHIFT+7 |
Show Heading8 |
ALT+SHIFT+8 |
Show Heading9 |
ALT+SHIFT+9 |
Shrink Font |
CTRL+SHIFT+, |
Shrink Font One Point |
CTRL+[ |
Small Caps |
CTRL+SHIFT+K |
Space Paragraph 1 |
CTRL+1 |
Space Paragraph 15 |
CTRL+5 |
Space Paragraph 2 |
CTRL+2 |
Spike |
CTRL+SHIFT+F3 or CTRL+F3 |
Start of Column |
ALT+PAGE UP |
Start of Column |
ALT+SHIFT+PAGE UP |
Start of Document Extend |
CTRL+SHIFT+HOME |
Start of Documentument |
CTRL+HOME |
Start of Line |
HOME |
Start of Line Extend |
SHIFT+HOME |
Start of Row |
ALT+HOME |
Start of Row |
ALT+SHIFT+HOME |
Start of Window |
ALT+CTRL+PAGE UP |
Start of Window Extend |
ALT+CTRL+SHIFT+PAGE UP |
Style |
CTRL+SHIFT+S |
Subscript |
CTRL+= |
Superscript |
CTRL+SHIFT+= |
Symbol Font |
CTRL+SHIFT+Q |
Thesaurus |
SHIFT+F7 |
Time Field |
ALT+SHIFT+T |
Toggle Field Display |
SHIFT+F9 |
Toggle Master SubDocuments |
CTRL+\ |
Tool |
SHIFT+F1 |
| Top of screen | Ctrl + Page up |
| Top of previous page | Alt + Ctrl + Page up |
| Top of next page | Alt + Ctrl + Page down |
Un Hang |
CTRL+SHIFT+T |
Un Indent |
CTRL+SHIFT+M |
Underline |
CTRL+U or CTRL+SHIFT+U |
Undo |
CTRL+Z or ALT+BACKSPACE |
Unlink Fields |
CTRL+6 or CTRL+SHIFT+F9 |
Unlock Fields |
CTRL+4 or CTRL+SHIFT+F11 |
Update Auto Format |
ALT+CTRL+U |
Update Fields |
F9 or ALT+SHIFT+U |
Update Source |
CTRL+SHIFT+F7 |
VBCode |
ALT+F11 |
Web Go Back |
ALT+LEFT |
Web Go Forward |
ALT+RIGHT |
Word Left |
CTRL+LEFT |
Word Left Extend |
CTRL+SHIFT+LEFT |
Word Right |
CTRL+RIGHT |
Word Right Extend |
CTRL+SHIFT+RIGHT |
Word Underline |
CTRL+SHIFT+W |
Keyboard Shortcut |
Old behavior |
New behavior |
| CTRL+SHIFT+F | Selects the Font list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+F displays the Font dialog box. | Displays the Font dialog box. |
| CTRL+SHIFT+G | Displays the Word Count dialog box. If the Word Count toolbar is displayed, the Word Count Statistics list is selected. | Displays the Word Count dialog box. |
| CTRL+SHIFT+P | Selects the Font Size list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+P displays the Font dialog box. | Displays the Font dialog box. |
| CTRL+SHIFT+S | Selects the Style list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+S displays the Style dialog box. | Displays the Apply Styles task pane. |
| ALT+N | If the AutoText toolbar is displayed and text is selected, ALT+N displays the Create AutoText dialog box. Also, an AutoText entry name is suggested in the Create AutoText dialog box. | Triggers the KeyTip that starts with N on the active tab. |
| ALT+R | Changes the view to Reading Layout. If Reading Layout is active, ALT+R displays the Research task pane. | Displays the Review tab. If the Review tab is active, ALT+R displays the Research task pane. |
Some Universal Shortcuts
work in most software
| Up one screen | Page up key |
| Down one screen | Page down key |
| Bottom of screen | Ctrl + Page down |
| End of Documentument | Ctrl + End |
| Beginning of Documentument | Ctrl + Home |
| Copy (selected text) | Ctrl + C |
| Cut (selected text) | Ctrl + X |
| Paste cut or copied selection | Ctrl + V |